Privacy Policy

Effective Upon: 1 May 2026

Last updated: 1 May 2026

About Us

The website www.motionparadox.com (the “Website”) is operated by Motion Paradox Consulting Limited. Motion Paradox is the trading name of Motion Paradox Consulting Limited (“Motion Paradox”, “we”, “us”, or “our”), a limited company registered in England and Wales. The company number of Motion Paradox at Companies House is 10645866. Its registered office address is: 

52-60 Tabernacle Street, London, EC2A 4NJ, UK  

Motion Paradox not only provides business consulting services, but also unreserved legal activities. We are therefore not regulated by the Solicitors Regulation Authority.

Motion Paradox is committed to looking after all of the personal data you share with us. We respect your privacy and want you to be sure that any personal data we hold is processed lawfully, in a professional way, and is secure.

This privacy policy (the “Privacy Policy”) explains how we collect, store, and process your personal data, whether it is provided to us by telephone, via our Website, through written correspondence, or where you may otherwise communicate with us in the course of the services we provide. 

This Policy applies to data we hold. It applies to clients of Motion Paradox (“Clients”, or individually a “Client”) and other visitors to our Website but does not apply to:

• services we provide as a data processor, which will be governed by a written agreement with the third-party data controller and/or their own privacy policy; or
• our employees. 

We keep our Privacy Policy under regular review and reserve the right to change our Privacy Policy from time to time. We may also provide you with notice by prominently posting on our Website, via email or both if we make any changes to this Privacy Policy that materially affect your rights. If you are outside of the European Economic Area (“EEA”) or United Kingdom (“UK”), your use of our Website and services after we have made changes to our Privacy Policy will mean that you have accepted the changes. 

For Individuals in the EEA or UK: If you are a resident of the EEA or UK, for purposes of European Union (“EU”) and UK data protection laws, Motion Paradox is the controller of the personal data that we collect from you through our Website, services and other interactions with you.

For Individuals Outside the EEA and UK: By using our Website and services, you are accepting the terms of this Privacy Policy. If you do not agree to the terms of this Privacy Policy, please do not use our Website and services. Your use of our Website and services, and any dispute over privacy, is subject to this Privacy Policy and our Terms of Service, including its applicable limitations on damages and the resolution of disputes, to the extent permissible by law. 

This Website is not intended for children, and we do not knowingly collect data relating to children. 

WHAT PERSONAL DATA DO WE COLLECT?

Personal data means any information about an individual from which that person can be identified. We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

• Identity Data: includes first name, last name, any previous names, date of birth, photo ID, and video footage. This may also include “demographic data” such as your age, race and/or ethnicity. Identity data may also include professional information such as job title, qualifications, previous experience, and National Insurance number/social security number;
• Contact Data: includes postal address, including your home address, where you have provided this to us, business address, telephone number, mobile phone number, and email address, when you contact us via our contact form or when you sign up to receive newsletters, alerts or other communications from us. The information we request is necessary to fulfil your request, and if you do not provide such information, we may not be able to comply with that request;
• Financial Data: includes bank account and payment card details, and signatures;
• Transaction Data: includes details about payments to and from you;
• Technical Data: includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, device ID and other technology on the devices you use to access our Website; 
• Usage Data: includes information about how you interact with and use our Website and services; and 
• Marketing and Communications Data: includes your preferences in receiving marketing from us and our third parties and your communication preferences.

We also collect, use and share aggregated data such as statistical or demographic data which is not personal data as it does not directly (or indirectly) reveal your identity. For example, we may aggregate individuals’ usage data to calculate the percentage of users accessing a specific Website feature in order to analyse general trends in how users are interacting with our Website to help improve the Website and our service offering. 

Sometimes we may collect certain “special category data”, which may include “demographic data” (as listed above) or is data relating to trade union membership, previous convictions, and data concerning health (including a disability).

HOW DO WE COLLECT YOUR PERSONAL DATA?

Are You Required to Provide Personal Data?

As a general principle, you will provide us with your personal data entirely voluntarily. There are generally no detrimental effects for you if you choose not to consent to provide personal data. However, there are circumstances in which Motion Paradox cannot take action without certain of your personal data, for example because this personal data is required to handle your matter and act on your instructions. In these cases, it will unfortunately not be possible for us to provide you with what you request without the relevant personal data, and we will notify you accordingly.

We will collect personal data about you by various means, including:

• in person when meeting with you;
• by correspondence (including by post, text, email, or otherwise);
• by telephone, including mobile phone calls;
• by SMS messaging, however, no mobile information will be shared with third parties/affiliates for marketing/promotional purposes. All other categories exclude text messaging originator opt-in data and consent. This information will not be shared with any third parties;
• through our contact form on our Website;
• from CCTV footage collected by us and/or our landlords;
• networking events (e.g. law fairs, conferences, and talks);
• publicly accessible sources such as from government agencies; and
• from third parties, who may be your insurer, your bank or other financial institution, other professionals we may engage on your behalf, your employer, professional body, or pension administrator.

If you provide us with information about another person, for example a member of your family or details of an employee, you must ensure that:

• you have the authority to give us that information; and
• all personal data disclosed is complete, accurate and up to date.

If you are a business, you must ensure that the disclosure is made in accordance with all applicable data protection and privacy law.

For Which Purposes Will We Use Your Personal Data?

The law requires us to have a legal basis for collecting and using your personal data. We rely on one or more of the following legal bases (each a “Legal Basis” and “Legal Bases” if more than one):

• Performance of a Contract with You: Where we need to perform the contract we are about to enter into or have entered into with you in relation to any service or thing you may have requested, or in order to take steps at your request prior to entry into a contract. This can be, for example, to:
  • onboard you as a Client; 
  • manage payments, fees, and charges, and/or collect and recover money owed to us;
  • manage our relationship with you (including but not limited to providing our services, notifying you about changes to any of our other terms and conditions, or our Privacy Policy, and/or dealing with your requests, complaints and queries); 
  • seek advice from third parties in connection with your matter, including specialist lawyers or other business/professional advisors; or
  • to provide telephone support (including recording conversations for monitoring/quality purposes).
• Legitimate Interests: We may use your personal data where it is necessary to conduct our business and pursue our legitimate interests. This can be, for example, to:

• manage and administer your relationship with us (including but not limited to processing payments, accounting, auditing, billing and collection, support services);
• provide business and legal services and respond to enquiries;
• carry out any necessary conflict checks, anti-money laundering and identity checks, and to fulfil our professional obligations;
• monitor and assess compliance with our policies and standards;
• identify persons authorised to trade on behalf of our users, suppliers, and/or service providers;
• analyse and improve our services and communications to you; 
• to facilitate marketing and business development (including legal and business updates, publications, and details of events);
• staff administration (including recruitment);
• enable you to partake in an event or complete a survey, wherever applicable;
• audit our Website and deliver relevant website content to you and use data analytics to improve our Website, services, user experience and to measure the effectiveness of our communications and marketing; or 
• protect the security of and manage access to our IT and communication systems, Website, apps and other systems, prevent and detect security threats, fraud or other criminal or malicious activities.

We make sure we consider and balance any potential impact on you and your rights (both positive and negative) before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law).

• Legal Obligation: We may use your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to (such as record keeping obligations or to comply with court orders and exercises and/or defend our legal rights), compliance screening or recording obligations. This can also be to comply with our legal and regulatory obligations and requests anywhere in the world, including reporting to and/or being audited by national and international regulatory bodies. We will identify the relevant legal obligation when we rely on this Legal Basis.
• Consent: We rely on consent only where we have obtained your active agreement to use your personal data for a specified purpose. Where you are a Client or have otherwise expressly given us your consent, we may process your personal data also for communicating with you through the channels you have approved to keep you up to date on the latest developments, announcements, and other information about Motion Paradox events, project, and services (including legal updates, events, and other information). 

We do not use your personal data for automated decision making.

Third-Party Marketing 

We will get your express consent before we share your personal data with any third party for their own direct marketing purposes.

Social Media Platforms

When you interact with any Motion Paradox page or account on a social media platform, such as LinkedIn, we may collect the personal data you make available to us on that page or account, including your account ID and that the social media platform permits us to collect, and we will do so in compliance with their privacy policy. 

Cookies

Like many apps and websites, we use cookies, web beacons and similar technologies to record your preferences and track the use of our Website. We use these technologies to:

• remind us who you are, and to find your account information in our database when you access the Website or services, so you do not need to log in at every visit. This helps us to provide you with services tailored to your specific needs and interest;
• determine the browser you are using so the Website, any apps (where applicable), and services work properly;
• assist us with sending you notifications;
• generate analytics regarding your use of our Website; and
• estimate our audience size by determining whether your visit is your first.

If you delete your cookies or if you set your browser or device to decline these technologies, some services or features may not function properly.

Web “beacons” are transparent pixel images embedded at certain points on websites that are used to collect information about how users navigate and use a website for the purpose of understanding and improving the function of the site and the value of the content. Motion Paradox uses cookies or other trackers to improve some of its services, provide enhanced functionality on the Website, and to aggregate traffic data (i.e., what pages are most popular). We may also use these in HTML emails we send, to help us track email response rates, identify when our emails are viewed, and track whether our emails are forwarded.

“Cookies” and “beacons” may also be utilised by the third parties that we contract with to provide certain functions. You may block or disable cookies or other trackers by changing the settings on your browser but doing so may prevent you from accessing certain functionalities on our Website. Currently, our systems do not recognise browser “do-not-track” requests. You may, however, disable certain tracking as discussed in this section (e.g., by disabling cookies).

For more information on our use of cookies and other tracking technologies, please see our Cookie Policy.

Online Analytics

We also use various types of online analytics, including Google Analytics, a web analytics service provided by Google, Inc. (“Google”), on our Website. Google Analytics uses cookies or other tracking technologies to help us analyse how users interact with and use the Website and services, compile reports on the related activities, and provide other services related to website activity and usage. The technologies used by Google may collect information such as your IP address, time of visit, whether you are a return visitor, and any referring website or app. The information generated by Google Analytics will be transmitted to and stored by Google and will be subject to Google’s privacy policies. To learn more about Google’s partner services and to learn how to opt out of tracking of analytics by Google, access this link.

In addition, we and our third-party providers may use the information we collect about you through our Website, apps, services and third-party sites to identify other devices you use, such as a mobile phone, tablet, or computer. 

DISCLOSURES OF YOUR PERSONAL DATA

With Whom Will We Share Your Personal Data?

We may share your personal data with courts, law enforcement authorities, regulators, legal counsels or other parties where it is reasonably necessary for the establishment, exercise, or defence of a legal or equitable claim, or for the purposes of a confidential alternative dispute resolution process. We may also instruct internal or external service providers within or outside of our organisation. This may include but is not limited to the following:

• our HR, IT, facilities, printing, and accounting service providers;
• our bank;
• our insurers or their agents or representatives (both yours and ours);
• other professional advisors or third parties who we may instruct in the course of providing our business and legal services to you; and
• any other third party with whom you may ask us to share your data.

Motion Paradox will retain control over and will remain fully responsible for your personal data and will use appropriate safeguards as required by applicable law to ensure the integrity and security of your personal data when engaging such service providers.

Otherwise, we will only disclose your personal data when you direct us or give us permission, when we are required by applicable law or regulations or judicial or official request to do so, or as required to investigate actual or suspected fraudulent or criminal activities.

Personal Data About Other People Which You Provide to Us

If you provide personal data to us about someone else you must ensure that you are entitled to disclose that personal data to us and that, without our taking any further steps, we may collect, use and disclose that personal data as described in this Privacy Policy. In particular, you must ensure the individual concerned is aware of the various matters detailed in this Privacy Policy, as those matters relate to that individual, including our identity, how to contact us, our purposes of collection, our personal data disclosure practices, the individual’s right to obtain access to the personal data and make complaints about the handling of the personal data.

KEEPING PERSONAL DATA ABOUT YOU SECURE

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality. 

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

TRANSFERRING YOUR PERSONAL DATA ABROAD

Motion Paradox will store all your personal data on servers within the UK. Employees based in the United States will have access to your information but when accessing your data they will do so in accordance with our policies and procedures.

Motion Paradox may transfer your personal data abroad if required for the Legal Bases as described above. If you are based in a jurisdiction outside the UK or the European Union, we will continue to send our electronic communications to you unless you opt out. 

Whenever we transfer your personal data out of the UK to countries which have laws that do not provide the same level of data protection as the applicable English data protection laws, including the UK GDPR, we always ensure that a similar degree of protection is afforded to it by ensuring that the following safeguards are implemented:

• we use of specific standard contractual terms approved for use in the UK which give the transferred personal data the same protection as it has in the UK, namely the International Data Transfer Agreement. To obtain a copy of these contractual safeguards, please contact us at info@motionparadox.com.

We may also transfer your personal data to service providers that carry out certain services or functions on our behalf. For example, when services we provide to our Clients require retaining local legal counsel in another jurisdiction. This may involve transferring personal data outside the UK to countries which have laws that do not provide the same level of data protection as the applicable English data protection laws.

Whenever we transfer your personal data out of the UK to service providers, we ensure a similar degree of protection is afforded to it by ensuring that the following safeguards are in place: 

• we will transfer your personal data to countries that have been deemed by the UK to provide an adequate level of protection for personal data, including but not limited to countries within the European Union. 
• in the event where we will have to, according to your instructions, transfer your personal data to countries that are not deemed by the UK to provide adequate level of protection for personal data, we may use specific standard contractual terms approved for use in the UK which give the transferred personal data the same protection as it has in the UK, namely the International Data Transfer Agreement. To obtain a copy of these contractual safeguards, please contact us at info@motionparadox.com. 

UPDATING PERSONAL DATA ABOUT YOU

If any of the personal data that you have provided to us changes, for example if you change your email address or if you wish to cancel any request you have made of us, or if you become aware we have any inaccurate personal data about you, please let us know by sending an email to info@motionparadox.com. We will not be responsible for any losses arising from any inaccurate, inauthentic, deficient, or incomplete personal data that you provide to us.

DATA RETENTION

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.

In some circumstances we will anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.

YOUR LEGAL RIGHTS

You have a number of rights under data protection laws in relation to your personal data. 

You have the right to:

• request access to your personal data (commonly known as a “Subject Access Request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it;
• request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us;
• request erasure of your personal data in certain circumstances. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request;
• object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) as the Legal Basis for that particular use of your data (including carrying out profiling based on our legitimate interests). In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your right to object;
• you also have the absolute right to object any time to the processing of your personal data for direct marketing purposes;
• request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you;
• withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain services to you. We will advise you if this is the case at the time you withdraw your consent; and 
• request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in one of the following scenarios:
  • if you want us to establish the data’s accuracy;
  • where our use of the data is unlawful, but you do not want us to erase it;
  • where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or
  • you have objected to our use of your data, but we need to verify whether we have overriding legitimate grounds to use it.

If you wish to exercise any of the rights set out above, please contact us at info@motionparadox.com.

NO FEE USUALLY REQUIRED

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your Subject Access Request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your Subject Access Request in these circumstances.

WHAT WE MAY NEED FROM YOU

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

TIME LIMIT TO RESPOND

We try to respond to all legitimate requests within one (1) month. Occasionally it could take us longer than one (1) month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated. 

COMPLAINTS

You have the right to make a complaint to the Information Commissioner’s Office, the UK regulator for data protection issues (www.ico.org.uk). However, before doing so please make sure you have first made your complaint to us or asked us for clarification if there is something you do not understand by contacting us at info@motionparadox.com.

CALIFORNIA PRIVACY RIGHTS

The following section pertains to the rights of individuals or households in California (“California Consumers” or individually a “California Consumer”).

Civil Code Section 1798.83

Under certain circumstances, California Civil Code Section 1798.83 states that, upon receipt of a request by a California Consumer, a business may be required to provide detailed information regarding how that business has shared the California Consumer’s information with third parties for direct marking purposes. However, we reserve the right to state that this section does not apply to businesses like ours that do not disclose information to third parties for direct marketing purposes without prior approval and/or give customers a free mechanism to opt out of having their information disclosed to third parties for their direct marketing purposes. Moreover, we reserve our right to put forward other reasons why this section does not apply to Motion Paradox.

Rights under the CCPA

As of January 1, 2020, the CCPA (California Civil Code Section 1798.100 et seq.) provides California Consumers with additional rights regarding information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly with a particular consumer or household. The categories of information are generally described above but differ for individual consumers depending on the services used by such consumers. Under the CCPA, qualifying California Consumers may have the rights listed below. 

Right to Know and Right to Delete

A California Consumer has the right to request that we disclose what information we collect, use, disclose, and sell. A California Consumer also has the right to submit requests to delete information. 

When we receive a request to know or delete from a California Consumer, we will confirm receipt of the request within ten (10) business days and provide information about how we will process the request, including our verification process. We will respond to such requests within forty-five (45) days.

Our obligation to delete personal data is not required when the information is necessary, among other things: 

• to provide services to our Clients; 
• to detect and resolve issues related to security or functionality; 
• to comply with legal obligations, including our responsibilities under ethical and other rules, obligations, and privileges relating to the legal profession; 
• to exercise free speech or to ensure another’s exercise of free speech; or 
• for internal purposes that a consumer may expect.

Right for Disclosure of Information

A California Consumer may also submit requests that we disclose specific types or categories of information that we collect. 

Under certain circumstances, we will not provide such information, including where the disclosure creates a substantial, articulable, and unreasonable risk to the security of that information, or the security of our systems or networks. We will not disclose California Consumers’ social security numbers, driver’s license numbers, or other government issued identification numbers, financial account numbers, any health insurance or medical identification numbers, or account passwords and security questions and answers. Our obligations to disclose information are subject to legal and ethical restrictions placed on us, including our duty to protect our Clients’ information from disclosure or restrictions placed by legal or court authority. 

We also reserve the right to assert that attorney-client privilege applies.

In the event we receive requests from a California Consumer who has a relationship with a Client (for example, from an employee or customer of a Client), we will inform that Client.

Submitting Requests

If you are a California Consumer and would like to make any requests under the CCPA, please contact us at info@motionparadox.com.

Verifying Requests

If we receive any request, we will use a two-step process for requests where the California Consumer must first, clearly submit the request and then second, separately confirm the request. 

In submitting a request, a California Consumer must provide sufficient information to identify the consumer, such as name, email address, home or work address, or other such information that is on record with us so that we can match such information to the information that we maintain. Do not provide social security numbers, driver’s license numbers, account numbers, credit or debit card numbers, medical information, or health information with requests. If requests are unclear, we will provide the California Consumer with specific directions on how to submit the request and/or remedy any deficiencies. If we cannot verify the identity of the requestor, we may deny the request.

California Do Not Track Disclosures 

Although some browsers currently offer a “do not track” (“DNT”) option, no common industry standard for DNT exists. We therefore do not currently commit to responding to browsers’ DNT signals.

 THIRD-PARTY LINKS  

The Website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our Website, we encourage you to read the privacy policy of every website you visit.

HOW TO GET IN TOUCH

Should you have any queries or comments regarding this Privacy Policy, including any requests to exercise your legal rights, please email us at info@motionparadox.com.